From Demo to 90% Adoption in 2 Weeks: SM Hentges’ AP Wizard Success Story
Achieving Seamless AP Automation
Like many construction companies, SM Hentges approached AP automation with caution. Past software experiences had shaped their expectations:
- Implementation would require weeks of planning and significant internal resources.
- Automation results wouldn’t live up to vendor promises.
- Internal adoption would be slow or inconsistent.
- Development work would be required to integrate new tools.
They hoped for an easy trial, what they got was a complete rollout with every user using AP Wizard for 95% of their invoices, one week after go live with virtually no disruption to their operations.
A Timeline of Rapid Results
AP Wizard eliminated the traditional barriers associated with AP automation by delivering fast results with minimal effort:
| Standard Implementation Step | AP Wizard Experience at SM Hentges |
|---|---|
| Business requirements documentation | None required |
| System Onboarding | < 1 hour of client time |
| Development work | Zero development work |
| Staff training | 2 training sessions with Q&A |
| Full deployment | Within 7 days |
| Internal adoption | 95%+ usage in 2 weeks |
| Onboarding complexity | Seamless, guided by AP Wizard team |
Rather than following a month-long roadmap, SM Hentges was up and running within days:
1. Initial Demo
Focused on solving specific AP process bottlenecks and showing how AP Wizard works effectively.
2. Onboarding
Setup included account creation and system onboarding —all completed in less than one hour of actual client time.
3. Training Sessions
- Session 1:Platform basics and use-case walkthroughs
- Session 2:Advanced tools and Q&A support
4. Adoption Timeline
Within 2 weeks, SM Hentges was processing over 95% of invoices through AP Wizard.
Reliable, Intelligent Automation in Record Time
The SM Hentges team didn’t just gain a new tool, they gained measurable business impact with no implementation burden:
- 90% adoption within two weeks
- Zero development or custom coding required
- Minimal client effort—measured in hours, not weeks
- AI-powered invoice handling from day one
SM Hentges’ anticipated the rollout of AP Wizard to be similar to every other software implementation that they have ever had, months of planning, onboarding and training before seeing any value. Within weeks they had reached their expected ROI with AP Wizard.
Key Highlights
- Achieved over 90% adoption within two weeks
- The implementation process was remarkably smooth with minimal technical issues
- The solution required zero development work, enabling immediate deployment without custom coding or technical modifications
Get in Touch
Have questions or ready to see a demo?
Fill out the form and we'll get back to you shortly.
